Digitizing Your Records with Storr

Here's a summary of your digitization journey from start to finish.

Your Document Digitization Journey with Storr

Understand Your
Needs

1. Confirm which records you need access to

2. Prioritize based on compliance, usage, or retention

Scope and Organize

1. Review Storr inventory and box lists

2. Define indexing and naming requirments

Digitizing Your Records

Step 1: Understand Your Needs

Step 2: Scope Your Project

Digitize and Verify

1. High speed scanning with OCR applied

2. Quality checks for accuracy and completeness

Details

Deliver Secure Access

1. Provide searchable digital files to you

2. Return or destroy original paper per your direction

  1. We confirm which records you need digitized and why, prioritizing based on access, compliance, or retention needs.

  2. We review the existing box inventory stored with Storr to determine what should be converted first.

  3. We align on how your digital files should be organized for fast, secure access.

Details

Step 3: Track Every Box

  1. We define indexing fields, naming conventions, and required metadata for searchability.

  2. We establish the preferred delivery method, such as secure cloud, shared drive, or content system.

  3. We confirm volume, timeline, and any compliance requirements before work begins.

Details

Track Every Box

1. Pull records directly from our warehouse

2. Barcode and maintain full chain-of-custody tracking

  1. We retrieve your stored boxes directly from our warehouse and apply barcode tracking to each container.

  2. We maintain full chain-of-custody visibility so every movement is captured and recorded.

  3. Your records remain fully accounted for throughout the entire digitization process.

Step 4: Digitize and Verify

Turnaround time depends on project size, record complexity, and any required metadata or accessibility processing. Because your boxes are already stored in-house, we eliminate transportation delays and begin production as soon as the scope is set. Most projects are delivered in phased

How do you ensure secure handling of my records throughout the project?

All files are barcoded and logged into our inventory system from start to finish. Access is restricted to authorized personnel, digital transfers are encrypted, and all processing follows strict governance and risk-mitigation practices. This includes continuous custody tracking, facility security controls, and secure delivery of digital files once complete.

Are my scanned documents compliant and accessible to all users?

Yes. Digitized records can be processed through an Accessibility On Demand workflow to ensure they meet ADA and Section 508 standards. This includes tagging structure, logical reading order, searchable text with OCR, alt text where required, and keyboard-friendly navigation. The result is a fully accessible, standards-compliant PDF that supports all users, including those relying on assistive technologies.

Details

Step 5: Deliver Secure Access

Details

  1. We confirm which records you need digitized and why, prioritizing based on access, compliance, or retention needs.

  2. We review the box inventory already stored with Storr and define how files will be named, organized, and delivered digitally.

  3. We retrieve the selected boxes directly from Storr’s warehouse and barcode each container to ensure complete chain-of-custody tracking.

  1. We provide searchable digital files through your preferred secure delivery method.

  2. We can deliver in phases so you can review and provide feedback as you go.

  3. Once approved, we return your physical records to storage or securely destroy them based on your preference.

Frequently Asked Questions

How long does the digitization process take from start to finish?